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Offering International
Freight Software
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| Our International Freight Systems software was designed for both Imports and Exports. Key features include Bookings, Bills of Lading, Agent Settlements, Load plans, Rating, quotes, Inland movement of freight and much more. You can see some of the screens and briefs descriptions below. |
| Export and Import Systems | Import System |
| Control Tables | Arrival Notice (Update) |
| Profile Maintenance | Container Close |
| System Reports | Import Cash Receipts |
| Vendor Invoice | Open Import Containers |
| Export System | Miscellaneus |
| Agent Settlements | Miscellaneus Invoice |
| Bill of Lading | |
| Booking | |
| Dock Receipts | |
| Inland Arrive | |
| Inland Stuff/Unstuff | |
| Ocean Closed | |
| Ocean Load Plan | |
| Ocean Stuff/Unstuff | |
| Quote | |
| Rate Profile |
Export and Import Systems |
| Control Tables: View Screen Shot <Back to Top> |
| · Initial customer movement quotation. Includes From/To points, customer information, shipment specifications and initial movement cost. This information can then be automatically transferred to an export booking document. Data can be printed or FAXed to the customer directly from application. The direct application Email of quotes is being reviewed. All data is retained for use as templates for future quotes, direct 'roll' into bookings or historical information. Auto Email generated to shipment origin if location using direct 'roll' feature is not the shipment origin. |
| Profile Maintenance: View Screen Shot <Back to Top> |
| · Provides the ability of maintaining static agent information on file for use with settlements on allowable CFS Cost, UnPacking Allowances and US Inland Reposition charges. These are created on an origin/destination basis along with effective dates. |
| System Reports: <Back to Top> |
| · Numerous reports can be generated. These include (but are not limited to): Booking Status, Bookings Not Container Related, Containers Not Closed, Customer Statistics and Account Manager Statistics. Reports can automatically be converted to Excel to facilitate analysis. |
| Vendor Invoice: View Screen Shot <Back to Top> |
| · Provides a tool for use in the approval of vendor expense invoices. Bill of Lading (BOL), Arrival Notice (A/N) and Container (reposition or ocean) non-agent expenses can be approved for payment by the location that incurred the charge. This places the expense verification process at the expense origin thus allowing a more thorough review of the charges. Multiple expenses can be batched and entered into the system, on a single invoice, on a per vendor basis. These expenses are then validated against the actual BOLs, A/Ns or Containers. When system edits are satisfied, the information is extracted and passed to an accounting system for payment. Control reports indicating the variance between the estimated expenses indicated on the BOLs, A/Ns and Containers and the actual expense on the invoices are available. The system does provide a 'trail' of the hardcopy invoices from the local level to the accounting department. |
Export System Only |
| Agent Settlement: View Screen Shot <Back to Top> |
| · The system allows for computer assisted settlement of all export containers. The process is segregated based on the agreement with the agent for the settlement to be either a 'Cash' or 'Profit Split'. When completed, the settlement, invoice and the settlement P&L can be printed. The completed information is automatically extracted for import to an accounting system. |
| Bill of Lading: View Screen Shot <Back to Top> |
| · Retrieves booking information and allows for the update of billing information and customer cost through the use of 'Customer Assisted Rating' and company expenses as needed. Validates all data within system parameters and allows users the ability of indicating to the system that the bill is finalized. BOL can then be printed or Emailed to customer. |
| Booking: View Screen Shot <Back to Top> |
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· Retrieves shipment information via an existing quote or allows for the creation of an export movement. All shipper, consignee and/or forwarder data can be associated with the shipment in addition to additional customer charges using 'Customer Assisted Rating' as needed. Associates booking to a valid vessel/voyage. Allows for the manual entry of Dock Receipt information in addition to EDI Dock Receipts. Governmental AES data and direct AES charges can be entered. Freight Forwarder (Brokerage) charges are automatically applied to the booking based on a percentage of ocean revenue or a lump sum. This occurs when the Forwarder appears on the booking and a forwarder amount or percent is indicated. Booking confirmations can be printed or FAXed to the customer directly from the application. The direct application Email of bookings is being reviewed. Auto Email generated to shipment origin if location generating new booking is not the shipment origin. A similar, existing booking can be used as a template to eliminate redundant data entry.
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| Dock Receipts: View Application Overview <Back to Top> |
| · Provides a means of manually entering dock receipts along with customer, shipper and company information. In addition, allows the dock receipt information to be uploaded to a remote server. |
| Inland Arrive: View Screen Shot <Back to Top> |
| · Provides ability of listing all inbound reposition containers to a specific location and allows for actual arrival of the reposition containers. |
| Inland Stuff/Unstuff: View Screen Shot <Back to Top> |
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· Relates bookings to reposition containers based on the origin and destination locations of the bookings and the freight availability dates. Allows for the input of inland expenses that are transferred to the accounting system and used in the P&L. Also includes the ability of assigning reposition/ocean (All-In) expenses.
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| Ocean Closed: View Screen Shot <Back to Top> |
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· Allows for the closing (dispatching) of the ocean container. Expenses relating to the ocean move can be entered. These expenses are transferred to the accounting system and used in the P&L. Provides for printing manifests, a BOL for each shipment on the container and the container P&L. Allows user to indicate to system that EDI container/BOL information should be sent to overseas partner. Also provides for creating PDF Email of each BOL and manifest. When completed, the container and BOL information is transferred to an accounting system.
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| Ocean Load Plan: View Screen Shot <Back to Top> |
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· Allows for creating containers based on the shipments inbound into the gateway via reposition or created at the gateway. Shipments can be transferred between load plans to find the best load composition. When completed, the system will then automatically create an ocean container from the load plan. |
| Ocean Stuff/Unstuff: View Screen Shot <Back to Top> |
| · Relates bookings to ocean containers based on the ocean gateway/destination and vessel/voyage of the bookings. Allows for a reposition container to automatically become a 'through load container' without having to unstuff the repo and then stuff the ocean. |
| Quote: View Screen Shot <Back to Top> |
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· Initial customer movement quotation. Includes From/To points, customer information, shipment specifications and initial movement cost. This information can then be automatically transferred to an export booking document. Data can be printed or FAXed to the customer directly from application. The direct application Email of quotes is being reviewed. All data is retained for use as templates for future quotes, direct 'roll' into bookings or historical information. Auto Email generated to shipment origin if location using direct 'roll' feature is not the shipment origin. |
| Rate Profile: View Screen Shot <Back to Top> |
| · Allows for creating general and specific base rates and customer specific pricing for use in export 'Computer Assisted Rating'. Rate structures can be defined on a 'From' geographical region and/or gateway 'To' a specific region or destination. Minimum charges, accessorial charges and pricing notes can also be established on a per lane basis. Reports for the individual rates, accessorial charges and notes are available. |
Import System Only |
| Arrival Notice (Update): View Screen Shot <Back to Top> |
| · Allows for additions/changes to Arrival Notices. This includes paying party, customer cost and company expenses. When all changes are finalized, the completed Arrival Notice and Delivery Order can be printed or the Arrival Notice Emailed to customer as needed. |
| Container Close: View Screen Shot <Back to Top> |
| · Allows for the closing/finalizing of the import container. Expenses or credits relating to the ocean move can be entered. These costs are transferred to the accounting system and used in the P&L. Provides for printing manifests and the container P&L. When completed, the container and BOL information is transferred to an accounting system. |
| Import Cash Receipts: View Screen Shot <Back to Top> |
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· Provides the individual import locations the ability of entering the customer payment for shipments. These payments can be batched by location, date and payment method. Multiple batches per location per day can be generated. At time of payment, the amount received from the customer is matched against the revenue indicated on the Arrival Notices and variances are provided. This does allow for and report multiple payments against an Arrival Notice. The receipt information is extracted and passed to an accounting system for customer receivable update. Batch, banking and journal entry report/accounting interface reports are available. |
| Open Import Containers: View Screen Shot <Back to Top> |
| · Provides a means of manually entering import container information and stuff/unstuff Arrival Notices. In addition, reads import EDI data and automatically creates containers and Arrival Notices. |
Miscellaneus |
| Miscellaneus Invoice: View Screen Shot <Back to Top> |
| · Provides a means of entering invoices for particular Bookings, Arrival Notices or everyday occurrences (rent, supplies etc...). When completed, the information is transferred to an accounting system. |
